Introduction This
page is created to give Young Officers and idea of some of the Customs to look out for on
joining his unit. The visitor to this page will no doubt find it of interest as it sets
out the many customs of the JDF.
It is important to realise that there are many customs in the JDF, some stranger
than others, that are not included on this page.
Section I
Section II
Saluting
Section III
Section IV
The Officers’ Mess
Section V
Section VI
Section VII
Section VIII
Section IX
Correspondence and Calling
Answering Invitations
Letters – Official Correspondence
Calling
Section X
Customs In The JDF Coast Guard
Annexes
- Example of a Formal Letter A-1
- Example of a Demi-Official letter B-1
- Example of a Routine letter C-1
- Example of a Memorandum D-1
CUSTOMS OF THE JAMAICA DEFENCE FORCE
SECTION I
GENERAL MATTERS
CONDUCT OF AN OFFICER
- A
very high standard of behavior and bearing is expected of an Officer at all times and
wherever he may be.
- It must be remembered that the JDF is judged by the behaviour of all its members,
and that other ranks follow the example of their Officers.
SOCIAL AND OFFICIAL RELATIONS
The contrast between social and official relations may at first seem
paradoxical. If reprimanded for a fault an Officer must not brood over it, and must never
allow himself to become a man "with a grievance."
The Commanding Officer, the Adjutant, or the Officer’s Sub-Unit Commander may be
severe on parade, but this is always forgotten in the Mess.
- Off parade and in the Mess Senior Officers should be treated with natural
courtesy due to their rank, age, experience and responsibility, but the young Officer must
not be frightened of them. The normal polite behaviour of a gentleman is all that is
required.
- It is an old custom of the Service to say "Good morning," or "Good
morning sir," as the case may be, to other officers when met for the first time that
day. It is for the junior to speak first.
- It is usual for Subalterns when addressing Captains or other Subalterns to use
only their name, not their rank. When speaking to a Senior Officer, however, and referring
to a Captain, the rank should be included, i.e., "Captain Smith gave instructions,
etc."
- Captains should only be called "Sir" by Subalterns when on duty.
LOYALTY
An
Officer must never run down his regiment or corps in the hearing of outsiders. This is
being disloyal.
- Any other Unit with which he may serve
An officer may have to serve in Units than his own and his behaviour should be
the same as in his own Unit.
- Courtesy to other regiments or Units
Esprit de corps must not tempt the
Officer into running down other regiments or units; it is bad manners and does harm. A
junior officer should keep his opinions and criticisms to himself until asked for them.
Every Officer must be careful not to decry the "Force" in the presence
of civilians. There is a tendency to criticise the "powers that be" and, in
particular "HQ JDF" for any unpopular aspect of JDF life. Such criticism is
generally based on ignorance of the true facts and is consequently unjustified. In any
case it is bad for the JDF and achieves no useful purpose.
ATTITUDE TO ORDERS
- An Officer must never apologise for an order. To apologise for an order given by
him is weak; for that given by a superior is disloyal. An Officer must always carry out an
order to the best of his ability: if he disagrees with an order or thinks it wrong,
criticism should be made to the Adjutant or Sub-Unit Commander afterwards.
- If a Junior Officer has to implement an order, given by his superiors, which he
knows will be unpopular with his subordinates he must give it out as his own order and
take full responsibility for it.
- It is disloyal to pass on such orders in the form "The CO., or Company
Commander, wants us to, do, etc., etc., "as this implies disagreement onthe part of a
junior with the policy of his superiors. Such orders must always start with the phrase
"I want, etc., etc, or "You will, etc., etc."
MARRYING YOUNG
- The JDF does not officially recognise the marriage of an Officer until he is 21
years of age and
spent two years in an Officers’ Mess. The reason for this is that a young
officer has much to learn before he becomes fully proficient. This includes the bookwork
of technical and tactical subjects as well as the practical side of soldiering and man
management. Man management is best learnt by being with the men as much as possible, both
on parade and off parade, playing games, or organising their sports and recreation. If an
Officer marries young he is bound to have extra interest outside his Army life and his
work and learning will suffer.
- A young officer must take into consideration the financial difficulties which he
will encounter if he marries young.
- An officer is entitled to marriage allowance at the age of 21, but few officers
will have the means or the ability to consider marriage at such an early age and still be
able to give the service to their regiment which the holding of a commission must imply.
- An officer must obtain his Commanding Officer’s permission before getting
married.
PARADE GROUND
- An officer should never go between a squad on parade and its commander, or,
indeed, between it and any person who is connected with that parade.
PUNCTUALITY
- It is the duty of every officer to be punctual for a parade or duty and it is bad
manners to be late for an appointment. If he makes a practice of always being five minutes
early an officer will save himself many embarrassments.
- It is the officer’s duty, however, to ensure that the men are not paraded
unnecessarily early just to ensure punctuality.
CURRENT EVENTS
- It is essential that an officer keeps himself in touch at all times with the
international, political and military situation. This is expected of any intelligent and
educated person, and the officer is also responsible for keeping his men in touch with
these matters. To keep himself up to date an officer should read a good newspaper daily
and as many periodicals as possible.
- He should organize games, sports and other forms of recreation for his men.
FINANCIAL MATTERS
- For an officer to write a cheque or demand on a field cashier for more than he
has in the bank, without prior arrangement with the bank, is not only dishonest but also
disgraceful.
- A dishonoured cheque may lead to a Court martial.
- Never, under any circumstances, write a "blank" cheque for anyone.
- All Officers should keep a record of their private accounts, especially on first
joining. To assist in this, cheque counterfoils should be filled in.
- An arrangement should be made with the officer as agent and/or bank for a monthly
statement to be forwarded to him. This should be very carefully checked with the
counterfoils and statement of account.
- An Officer should regulate his expenditure in order to avoid being "hard
up." Should he find himself very hard up, he should consult his Unit or Sub-Unit
Commander.
- Cash. An officer should never leave money or valuables
lying loose in his quarter. To do so puts his batmen in an unfair position.
- The receipt of any money should always be acknowledged. When an officer hands
over any money or store he should always obtain a receipt.
- In this way he will ensure that he is free from blame in case of any loss or
deficiency.
- Letters about money matters should be answered promptly.
- Financial Responsibility. When an officer is put in
charge of public funds or stores he is entirely responsible for their safekeeping, and he
will be required to make good any deficiencies or loss due to his negligence.
- All Mess Bills, bills and subscriptions should be paid punctually. If an officer
is slack about payments it causes inconvenience to treasurers and secretaries of clubs and
business firms, besides being a discredit to the officer, to the Unit and to the JDF.
- In the case of regular subscriptions officers are recommended to arrange payment
by a banker’s order to ensure punctuality.
DRESS – PLAIN CLOTHES
- An officer should be smart and well turned out at all times. This is most
important in plain
clothes.
- Old clothes do not prevent an officer from being cleanly and tidily dressed.
- When buying plain clothes it will pay the officer to go to a good tailor, as the
clothes will last very much longer. They look better than cheap clothes when old, and can
therefore be worn longer. Above all, an officer must avoid buying flashy or highly
coloured clothes.
- As regards to the wearing of sports clothes and scarves in the Mess, officers are
recommended to seek advise from the Adjutant or from some other officer of the unit as
customs an this subject vary in different units.
SECTION II
SALUTING
ON PARADE
- The practice of saluting must be carried out most punctiliously, whether on or
off parade. On
parade a Senior Officer, or even one who is of equal rank but
higher in the Seniority roll, must be addressed as "Sir" and saluted. This is
the custom of the JDF and an officer must be meticulous in complying with it.
OFF PARADE
- In many regiments and units, when in uniform, Captains and Subalterns
always salute Field Officers (i.e., Major and above) and address them as "Sir".
The Adjutant should be saluted on first meeting him in the morning. An officer should find
out the regimental or unit customs on this matter.
- When an officer in plain clothes meets a Field Officer, whom he recognises, he
will take off his hat to him.
RETURNING SALUTES
- It is an officer’s duty to return a salute smartly, with the correct hand and
without a cigarette or
pipe in the mouth.
- When returning a salute an officer should look towards the person whose salute he
is returning. An officer must remember to "return" a salute and not merely
acknowledge it.
DISMISSING TROOPS
- An officer must always return punctiliously, salutes paid to him by bodies of
troops when dismissing. He should stand still, facing the dismissing body of troops, and
should salute when they do so. If a Senior Officer is watching a parade, the officer,
warrant or non-commissioned officer in charge of the squad should ask permission from the
officer concerned before dismissing the parade.
OFFICES
- When entering and leaving unit offices an officer should always salute any
officer in there at the time whether senior or junior.
- When an officer, senior to the one occupying an office, enters that office the
junior officer should stand up.
GENERAL
- It is the duty of every officer to ensure that all orders regarding saluting are
enforced at all times both in and out of barracks. An officer must not be self-conscious
about checking other ranks.
- In all units saluting should be a source of natural pride shared by all ranks.
OTHER SERVICES
- Junior officers must salute senior officers of Military Services of countries
accredited to Jamaica of a equivalent rank of Major and above.
- When visiting any of Her Majesty’s ships of the JDF CG Establishments the
Quarterdeck must be saluted both on arrival and departure.
- An officer must always salute on boarding or leaving any of Her Majesty’s
ships, or foreign men-of-war.
OTHER COMPLIMENTS
- When in uniform an officer will always salute uncased Colours, funerals and when
passing the Cenotaph. When in plain clothes he should raise his hat.
- When the National Anthem is played, an officer in uniform should stand to
attention and salute; if in plain clothes he should remove his hat. When indoor an officer
should only stand to attention. If attending an outdoor Church parade at which head-dress
is worn an officer will not, however, salute when the National Anthem is played.
- When the Guard turns out to a General Officer or the Commanding Officer, all
personnel near by should stand to attention, but not salute.
- It is custom for all ranks in the vicinity of the square to stand to attention
while "Retreat" is being sound on the bugle. They do not salute.
SECTION III
JOINING THE REGIMENT
- Interview by Commanding Officer. An officer will be interviewed by
his Commanding Officer shortly after his arrival in a new unit. The officer will be told
by the Adjutant when to report. If an officer requires an interview with his Commanding
Officer at any other time he should apply in writing, giving reasons.
- Joining of Regimental and JDF Association. On first joining, a
young officer will be told details of the Regimental and JDF Associations to which it is
customary for officers of the regiment to subscribe. He should regard such subscriptions
as a prior charge on his income and should never consider whether he personally will
receive any benefit from them. The Jamaica Officers Club is one such Association.
SECTION IV
THE OFFICERS’ MESS
MESS RULES
- In different Messes the Mess rules vary, and an officer should make himself
acquainted with them. Any such rules should be strictly observed. They are made to ensure
the smooth running of the Mess and are not merely there to cause restrictions.
BEHAVIOUR IN THE MESS
- The Officers’ Mess is not only the home of individual officers, but it is
the home of the unit
officers as a group. It is essential, therefore, that an officer should behave,
as he would wish others to behave in his own home. A great number of personal likes and
dislikes must be put aside for the benefit of the Mess as a whole.
- Noisy behaviour, raging, clinking of glasses, and other forms of rowdyism in the
Mess, should be avoided, especially at the Mess table. The forming of Mess
"cliques" should be avoided at all costs. They kill the family spirit in the
Mess, besides causing a lot of bad feeling, which is very quickly evident to visitors and
to the rest of the unit.
- An Officer must realise that the habit of drinking too much is not clever, nor is
it amusing for other members of the Mess; it sets a very bad example. Behaviour in an
Officers’ Mess should be exemplary, as it has a direct bearing on the discipline
throughout a unit.
- Courtesy to Senior Officers
- When visitors come to the Mess, whether an officer knows or not, he must act as
their host. The whole Mess is judged by the way strangers are received.
- An Officer should offer them tea or drinks, etc, depending on the time of the
visit. If they
have come to call on the Mess, or are members of a visiting team, the Mess staff
should be instructed afterwards to put the drinks down to "Mess Guests." This is
the duty of any host, and an officer is not expected to bear the cost of entertaining
visitors or guests of the unit, except as a general charge to all members of the Mess.
- When an officer brings a visitor into the Mess, whether his own guest or not, he
should introduce him to the Commanding Officer, if present, otherwise the Senior Officer
in the Mess at the time. If an officer invites a very Senior Officer to his Mess he should
warn the Mess President and the Commanding Officer beforehand. It must be realised that
when he invites a "private" guest to the Mess it is his duty to entertain and
pay for him. He must not expect this to be done by other members. He must also remember
that he is responsible for the good behaviour of his guest.
- The Mess staff should be assisted in keeping the Mess in order. Newspapers and
magazines should be returned to the tables provided for this purpose, and cigarette ends
should be put in the ashtrays provided and not thrown carelessly around.
- Messes are now usually understaffed, and consideration of this sort is
particularly important and will help to keep the officer’s home more comfortable.
- Senior Subaltern. The Senior Subaltern is responsible for the
behaviour of all Subalterns both in and out of the Mess. It is his job to give advise to
all Subaltern officers and to put them right when they make mistakes. A young officer
should go to him when in doubt about procedure or Mess customs.
- In most Messes subscriptions to entertainments are made on a pro rata basis.
Should an officer feel he cannot afford to pay the amount he is asked to, he should not be
afraid to say so.
- It should be remembered that a party in the Mess, as it would be in his own home,
is for the enjoyment of the guests and not solely for the officer himself; he should,
therefore, act accordingly and see that the guest do enjoy themselves.
- An Officer should not find fault with, or complain to, the Mess staff unless he
is a member of the Mess Committee.
- If he has a complaint to make he should approach one of the members of the Mess
Committee or the Mess Secretary.
- The suggestion book is not the place for complaints; should be used for
constructive suggestions to assist the Mess Committee.
- In making suggestions in the book, attempts at humour should be avoided.
- Mess Bills. Mess Bills must be paid on the 14th of each
month. If any officer has not received his mess bill by the 14th, it is his
responsibility to request the amount owed by him and pay same. In the event that no bill
is forthcoming he will pay an approximate amount, which will be credited to his account
for the month ensuing.
MESS PROCEDURE
- When an officer enters the ante-room before dinner he should say "good
evening sir" to the Senior Officer present.
- When bringing a guest to dinner, and officer should introduce him to the
President. It is usual for the President, if he has no guests, or if Mess guests are not
present, to ask the officer to bring his guest to sit next to him.
- When going in to dinner it is normal to allow the guests and their hosts to go
first.
- If an Officer is late for dinner he should go and apologise to the President.
Should he wish to leave the table at any time before the coffee has been round, he should
ask the President’s permission. There should be no smoking at dinner until the Port and/or
coffee has been passed round and if the President or Senior Officer does not smoke he will
inform the other officers when they may do so.
- The procedure up to the passing round of the port is similar in most units.
- After the port has been passed round the usual procedure is for the President to
stand up and say "Mr Vice, The Queen." The Vice-President then rises and gives
the toast "Gentlemen, the Queen." Then All remaining Officers and guests rise
and drink the Queen’s health.
- If the band is present, then, after the Vice-President has given the toast and
everyone is standing, the band will play the National Anthem before the toast is drunk.
- Many regiments and corps, however, have different customs, so an officer should
always ask what the procedure in when dining in another unit’s Mess. This is particularly
relevant when overseas.
- It is normal for officers not to leave the Mess on a "guest’ night until all
the Mess guests have departed and/or until permission has been obtained from the Senior
Officer present.
- When an officer asks a guest to a "guest" or "band" night he
should warn his guest of any particular customs.
- When supper is served in Mess, as opposed to dinner, there are normally no
special formalities.
- An officer should find out what the unit dress regulations are for supper nights
to ensure that he is correctly dressed.
HONOURARY MEMBERSHIP OF MESSES
- When an officer is made an honorary member of another Mess he should write and
thank the officers of that Mess in the following manner:
- "Mr A BAKER thanks Lieutenant Colonel C D FOX, DSO, and Officers, 1st
Bn. The Loamshire Regiment, for their kind invitation to consider himself an Honorary
Member of their Mess, a privilege of which he will have much pleasure in availing
himself."
SECTION V
RELATIONSHIP WITH WARRANT AND NON-COMMISSIONED OFFICERS
- An officer should be very careful not to allow himself to be imposed upon by
Warrant officers or non-commissioned officers.
- In all his dealings with them he should be courteous, just, and consistent, but
never familiar.
- In some units it is customary to address the Regimental
Sergeant Major (RSM) as "Mr ……," while in others he is addressed as
"Sergeant Major." An Officer on joining his regiment or new unit should find out
which custom is in use by asking the Adjutant or some other officer of the unit.
- It must be realised by a young officer that a warrant officer, Class I,
particularly the Regiment Sergeant Major, holds an important position in the unit. It
requires great ability and considerable service to obtain this rank and the RSM should be
accorded the respect which is due to his particular appointment.
- He can be of the greatest assistance to a young officer in helping him when first
joining, especially with regard to drill, regimental customs and matters of uniform dress.
- Most officers, shortly after joining their regiment, will find themselves being
drilled on the square by the RSM. This is a very normal procedure, and it is up to the
officer to give of his best and to co-operate in every way possible.
- The RSM is the Commanding Officer’s and the Adjutant’s direct link with the other
ranks of the unit. At the same time it is his duty to report to the Adjutant any
irregularities which he may note on the part of the officers of the unit in the course of
their duties.
- He can assist the officer in matters of discipline, office routine and orderly
room and parade procedure.
- It must be realised that the Company Sergeant Major is a man of considerable
service and experience. In view of this the officer should not hesitate to ask for advice
on matters to do with the routine of the unit or sub-unit. Furthermore, when offered
advice by the Company Sergeant Major the officer should accept it in the spirit in which
it given. Although the officer holds the Queen’s Commission, whereas the Warrant Officer
does not, the latter has both service and experience behind him.
- It is the Company Sergeant Major’s duty to report to his sub-unit commander any
failings he may discover on the part of the young officers in their dealings and treatment
of the other ranks.
- It should be realised that when a soldier is appointed Lance Corporal he starts
on one of the most difficult periods in his service. He is bound to have to give up some
friends and make some new ones; furthermore, on his showing as a member oft he Corporals’
Mess, depends, very considerably, his future chances of promotion. It is therefore
absolutely essential that an officer’s behaviour in the Corporals’ Mess should at all
times be of the very highest standards, and an example to the non-commissioned officers.
- An Officer should only visit the Corporals’ Mess on occasions when there is some
social function to which he has been formally invited, or when as duty officer he makes
the daily inspection of barracks.
- When addressing a non-commissioned officer, an officer should do so by using the
NCO’s rank and name. For example, a corporal should be addressed as "Corporal
SNOOKS."
- Warrant and Non-Commissioned Officers Instructing Officers. When an
officer is being instructed by a warrant Officer or non-commissioned officer he should
remember that the instructor is in a difficult position, and he should therefore assist
his instructor by considerate behaviour. The student should not be averse to asking
questions of his instructor, bearing in mind that it is the instructor’s job to teach him
correctly.
- Reproof. Warrant Officers and Non-Commissioned Officers should
never be reproved within the hearing of any junior ranks, as in this way their authority
becomes under-minded. This does not mean that there should be any question of a senior
rank "getting away with it." If a senior rank merits a reproof it is the duty of
the officer to see that he gets it.
- It is the custom for any Warrant Officer or Non-Commissioned Officer, commanding
a
body of troops on parade, to ask permission from the senior officer watching the
parade, or in the immediate vicinity, to dismiss or march off.
- The officer should return the warrant officer’s or non-commissioned officer’s
salute and grant permission, then stand still and return the salute of the troops being
dismissed or marched away.
SECTION VI
THE SERGEANTS’ MESS
GENERAL
- The prestige of a regiment or unit depends to a great extent upon the tone of the
Sergeants’ Mess. A well-run Mess will ensure contented and hardworking members. A slack
and bad Mess leads to general slackness and inefficiency amongst its members as well as
getting the regiment a bad name outside from people who come as visitors.
- A great deal can be done by all officers of a regiment or unit to foster the
right spirit in the
Sergeants’ Mess. When officers go to the Mess a lot depends on their manners and
general behaviour. It is sometimes supposed to be the "thing" to try and give
young officers too much to drink when they visit the Mess. This is entirely wrong, and it
is up to the officer to see that it is not allowed to happen.
- The behaviour of an officer in the Sergeants’ Mess, as has already been stressed,
is of the utmost importance and has a direct bearing on the members of that Mess and their
own behaviour.
- The RSM is the main host, and when invited to the Mess and officer, on arrival,
should look for the RSM and say "Good evening." Before departing the RSM should
be seen and thanked for the evening’s entertainment.
- Under no circumstances should officers allow members of the Sergeants’ Mess to
become familiar with them: at the same time an officer should not stand on his dignity.
WHEN VISITED
- The Sergeants’ Mess should only be visited by officers on duty or when formally
invited to a Mess function. An officer will always remove his hat on entering the
Sergeants’ Mess even when on duty.
- It is strictly against the rules of etiquette in the JDF for an officer to use
the Sergeants’ Mess as a place to go when he feels like it. This will only lead to
familiarity between the officers and senior non-commissioned officers.
SERGEANTS’ MESS DANCES
- When attending Sergeants’ Mess dances it is customary and good manners to ask the
RSM’s wife and the wives of the senior warrant Officers and sergeants to dance. Officers
should avoid spending their whole time at the bar or monopolising the attention of the
prettiest girls in the room.
- Taking Guests. The rules for taking a guest to the Sergeants’ Mess
are the same as those for invitation. If the invitation includes a guest, there is no
reason why one should not be taken. It is extremely bad manners to take a guest when one
has not been asked unless it is a special occasion and then the RSM should be approached.
- For social functions other than dances in the Sergeants’ Mess the time of
departure is exactly the same as at any social function inside the JDF or out.
SECTION VII
DUTIES OF THE ORDERLY OFFICER
GENERAL
- Representing the Commanding Officer. An officer should always bear
in mind that, whilst carrying out the duties of Orderly Officer, he is representing the
Commanding Officer. It is therefore essential that these duties are carried out
conscientiously and to the best of his ability.
- Dress. The Orderly Officer must be very smartly turned out at all
times. He is on duty for the twenty-four hours of his tour, and must remain in uniform
except when he retires to bed or when he is given special permission by the Adjutant to
take part in regimental games.
DUTIES
- The duties of the Orderly Officer vary greatly in different units. The following
paragraphs apply chiefly to an Orderly Officer in an Infantry Battalion. Nevertheless, the
principles outlined remain the same in all units.
- When the Orderly Officer visits the dining hall at meal times it is not merely
sufficient for him to appear for a few minutes. He should take personal interest in the
quality of the food and the method of service, and should any complaints be made they must
be very carefully followed up.
- Facetious complaints must not be entertained and the offender should have
disciplinary action taken against him.
- Mounting and Dismounting the Guard or Picquet
- When mounting or dismounting the Guard or Picquet, the Orderly Officer must be
faultlessly turned out. This is the least that is expected of the men.
- The inspection must be very thorough and no fault should be allowed to pass
without the necessary action being taken. It is an officer’s duty to know the correct
procedure before going on parade, and also to ensure that the drill is correctly and
smartly carried out.
- Visiting the Guard or Picquet
- It is one of the duties of the Orderly Officer to visit the Guard or Picquet once
by day and once by night. The object of these visits is to ensure that the men are
correctly dressed and thoroughly alert so that they can turn out at a moment’s notice. It
is therefore useless if the visits are always carried out at the same hour. It is the
Orderly Officer’s duty to be conscientious in his task, and he should therefore select
some time different from that previously chosen.
- Guards and picquets may have tactical positions to take up on being turned out,
as well as ceremonial ones. The Officer must ensure that all men know those positions and
understand their orders.
- Sentries and prowlers should be visited to ascertain whether all is correct or
not, and to ensure that they thoroughly understand their orders.
- Instruction on Orderly Officer Duties
- Every officer on first joining his unit will be given special instructions in the
particular duties that he will have to carry out as Orderly Officer.
- He must understand these duties thoroughly and perform them with keenness, for
the way in which he carries them out will undoubtedly be carefully noted by his Commanding
Officer.
SECTION VIII
ORDERS AND ORDERLY ROOM PROCEDURE
ORDERS
- There is always a mass of orders, and it is the officer’s duty to be familiar
with them. Orders come under three main headings:
- Standing Orders. These consist of Force Regimental, Unit, Sub-unit
and Station Standard Orders and the officer must ensure he is familiar with them.
- Routine Orders. These are the normal daily orders as issued by
order of the Commanding Officer/Officer Commanding. They affect all personnel in the unit
and must be read daily. On returning from leave, or a course, an officer should read all
orders issued during his absence.
- Force Orders. These are issued by HQ JDF weekly and all officers
must ensure that these are read by them.
ORDERLY ROOM PROCEDURE
- This is usually known as "Orders," but some regiments and corps have
other terms.
- It is normal for an officer to attend Commanding Officer’s Orders the morning
after he arrives at a new unit.
- Should an Officer require an interview with the Commanding Officer he should make
application, in writing, to the Adjutant, giving his reasons unless private, and at the
same time informing his Company or equivalent Commander of his action.
- Each regiment, corps, or unit has its own Orderly Room procedure, and all
Officers should acquaint themselves with such procedure.
- "Orders" are a parade, and are usually treated as a ceremonial parade,
so the officer should attend suitably dressed.
UNIT CLERK’S OFFICE
- This office is invariably "sacred." Officers junior to the Adjutant
must obtain his permission before going there and officers equal in rank or senior to the
Adjutant do so as a matter of courtesy.
SECTION IX
CORRESPONDENCE AND CALLING
CORRESPONDENCE
- When writing to a Field or General Officer, not well known to an officer, he
should start "Dear General Blank." To a Subaltern or Captain he should start
"Dear Blank." To finish a letter addressed to a senior officer, "Yours
sincerely" should be used, and for an officer of subaltern’s or Captain’s rank
"Yours ever". The writer does not put his rank after his signature.
- When writing to a Senior Officer well known to him, an officer should commerce
with "Dear General" or "Dear Major."
- It is entirely wrong in private correspondence to address a senior officer as
"Dear Sir."
- Great care should be taken to ensure that the correct decorations and initials
are put on the envelope. If not known, these must be discovered from the Force Staff List.
- Answers to invitations should be sent off as soon as possible. Delay only causes
inconvenience and anxiety to the host or hostess, besides upsetting their arrangements.
These should be replied to in the form in which they are written. For example,
an invitation received commencing "Dear Mr White" and finishing "Yours
sincerely," should be replied to in the same style – "Dear Mr (or Mrs)
Black" and ending "Yours sincerely."
- There is only one way to reply to a formal invitation and that is by a formal
reply.
- An invitation in which an officer’s company is requested by one, or a
number of persons, requires a formal answer in the following style:
- "Mr A.N. Other has much pleasure in accepting the kind invitation of
…………………. to …………………… at……………….
(time)………….. on ……………………….. (day or
date)…………………………
- "Mr. A.N. Other much regrets that, owing to a previous engagement, he
is unable to accept the kind invitation of …………………………..
- Neither of the above replies should be signed
- Official Correspondence. This subject
will be dealt with under the following headings:
- Formal letters
- Demi-official (DO) letters
- Routine letters
- Memoranda.
- A junior officer will normally only need to write a formal letter when
applying for leave or some similar occasion.
- These letters usually consist of personal correspondence between officers on
Service matters, and allow a more informal method of address. They must not be quoted in
official correspondence, and they are filed separately.
- They are inclined to cause complications because of separate filing, so should be
used sparingly.
- These are the normal everyday letters dealing with service matters.
- In correspondence with civilian authorities or members of the public the layout
of the routine letter, with a salutation and conventional ending, provides the most
generally used framework. References to previous correspondence or documents are made in
the text. The style of the letter must be appropriate to both the subject and the
recipient.
- Memoranda (memo). The printed form (AFC 348) may be
used for correspondence on minor matters at all levels, and within Departments,
Headquarters or Units. It is designed to save time and is normally written in
manuscript. Abbreviations may be used throughout.
- Signing letters. Under no circumstances should an
officer sign any letter or document without first reading and understanding the contents
and also satisfying himself that the contents are correct and accurate.
- When an officer has any correspondence typed for him he should tell the clerk to
leave the date blank. On signing the document, the officer should put in the date.
- This applies to any document which an officer may sign or initial, and the date
is that on which the document is signed.
- When signing official correspondence an officer should put his regiment or corps
after his signature.
- When addressing any correspondence to an officer of the Royal Navy, Royal Air
Force, Royal Marines, Royal Artillery, or Royal Engineers, it is customary to put the
initials of the Service or corps after the name and decorations of the addressee, eg.
Commander A Broadside, DSO, DSO, RN; Captain T O Morrow, R A.
- The best guide as to which form of letter should be used when writing a reply is
to reply in the same form as the original.
Calling
- Officers are required to make official calls by signing the Visitor’s Books of
the dignitaries listed at sub-paragraph b from time to time. Normally such calls should be
made in January each year.
- The following calls are to be made.-
- The Governor-General
- The Prime Minister
- The Bishop of Jamaica
- The Roman Catholic Bishop of Kingston
- The Chief Justice
- The Chief of Staff.
- By all Field Officers, on:-
- The Prime Minister
- All Commonwealth High Commissioners who are resident in Jamaica.
- Commissioner of Police
- In addition, officers above the rank of Major are to call on all Ambassadors
accredited to Jamaica.
- When Officers are invited to King’s House, they must also sign the book within
seven days after the event.
- Regiments may have their own type of visiting card, but the most customary one is
as shown.
- The card should have engraved on it the officer’s rank ("Mr." in the
case of a Subaltern), name, and initials, his regiment, and if a member of Local club, the
name of that club.
- The writing must be engraved, and not printed, and should be in copperplate.
Under no circumstances should decorations or degrees be shown.
- It is the normal custom for an officer an joining any unit to call on the Mess
and the married officers. He should call on the Chief of Staff, going in uniform and
writing his name in the book. Then he should call on the other Messes and the Commanding
Officer of other units.
- Other calls are as per Force Standing Orders and on the officer’s own discretion.
On joining, the officer should find out on whom to call and should do it as soon as
possible.
- When calling on a Mess an officer should take with him two cards. On one he
should write the name of the Commanding Officer and the regiment as follows:
- On the second one he should write:
The Officers,
1st Bn the Blankshire Regiment.
- Calling for the Regiment or Unit
- When a unit or subunit first arrives in a new station it is normally the custom
for the officers to call on other Messes and senior officers and civilians on behalf of
the regiment or unit.
- In this case, two officers usually go out together and they should take with them
two regimental cards, and their own. The regimental cards should have the following
particulars on them:-
On one: Lieutenant Colonel AB Snooks, Commanding
1st Bn The Blankshire Regiment.
On the other: The officers, 1st Bn The Blankshire
Regiment.
- When attached to another unit for training, or to a school for a course, besides
calling on the Mess or permanent Staff Mess on arrival, the officer should call on the
Commanding Officer and his Company or Squadron Commander, or equivalent, if they are
married.
- The two cards mentioned at (Calling for the Regiment of Unit
above) should be left in the Mess.
- ppc Cards. On leaving a station an officer should call on those
people and Messes on whom he called on arrival, and leave his card marked "ppc"
in one corner. "ppc" stands for "pour prendre conge."
- Official entertainment. It is customary to call on or write a thank
you note to the hosts after attending an "Official" occasion, dinner or dance.
In certain circumstances a telephone call may be admissable. This should be done the next
day if possible.
SECTION X
CUSTOMS IN THE JDF COAST GUARD
GENERAL
- Since the inauguration of the JDF Coast Guard the unit has been under the command
and control of the military. As a result the Coast Guard has had to adopt some practices,
customs and traditions of the JDF. However, JDF Coast Guard has a number of naval customs
and traditions to which it adheres.
CEREMONIAL
- Saluting. As is normal in all arms of the service, enlisted men pay
compliments to Officers and Junior Officers to their Senior Officers, by means of the hand
salute. The Coast Guard has adopted the naval type of salute. This is the salute which
requires the hand to be brought up to the line of the eyebrow with the palm parallel to
the deck, for a period of two marching paces. The Coast Guard, unlike the other units of
the Defence Force, salutes both in and out of uniform and also without head-dress.
QUARTERDECK
- The Quarterdeck is the place designed for all ceremonials and parade in the navy.
All Ships and Shore Establishments possess a Quarterdeck. A Shore Establishment
Quarterdeck consists of a Mast from which the ensign is flown and in front of the Mast is
also a Saluting Dias. Onboard Warships it is the practice that when all enlisted
men and Officers embark or disembark, they salute the Quarterdeck.
COLOURS AND SUNSET
- The daily ceremonial which takes place both aboard Ships and Shore Establishments
is the raising and lowering of the Ensign. This is known as "Colours" and
"Sunset" takes place at 0800 hours and at the astronomical calculated time of
sunset respectively. All service persons stand to attention and salute during the
ceremony.
PIPING THE SIDE
- The naval pipe is normally blown between Colours and Sunset as a mark of respect
in the following instances:
- Foreign naval officers boarding or leaving HMJ Ships.
- Naval Ships saluting one another, with the junior ship piping first.
- Boarding of Head of States.
- A body when bought on or off a Ship.
- After Sunset the pipe is only blown for Royalty.
DIPPING OF ENSIGNS
- As an act of courtesy and recognition, merchant ships dip their Ensigns on
passing a warship. Whenever this salute is given the warship acknowledges it by dipping
her Ensign until she has seen the warship re-hoist hers.
MESSES
- All Messes have their own customs and traditions and the Officers’ Mess (The
Wardroom) is no exception. If a cap or any head gear, Sam Brown or Sword is brought into
the Wardroom, the offender has to buy a round of drinks for all those present. A tradition
of the Wardroom is that on the 31st of December each year all the Officers of
the Wardroom are cast into the sea to see the Old Year out.
THE SHIP’S BELL
- The Ship’s Bell always bears the name of the Ship and the date of her launching.
Unless it is damaged, the Bell remains with the Ship until she is sold or broken up when
it is either presented to some public body or offered for sale, preference being given
anyone who serve in her.
EMBARKING AND DISEMBARKING
- Embarking and disembarking of service personnel on board Her Majesty’ Jamaica
Ship is always done in a particular order. Juniors always embark before the seniors and
seniors disembark before their juniors.
CHRISTENING
- Children of JDF Coast Guard personnel are allowed the privilege of being
christened onboard HMJ Ships.
Regimental Silver
Of great pride to all messes are its priceless items of
silver. The JDF officers’ messes are no exception and boast several beautiful pieces of
silver. Some items date back to early 19th Century. All items were donated by
officers of the respective messes. The infantry regiments have a wide selection that have
been passed on from regiments that have historical links to the present day Jamaica
Regiment and indeed the JDF. The various battles in which so many brave West Indians
participated are proudly inscribed on many pieces.
The JDF only displays these items on rare occasions, such as
Regimental Dinner Nights and Force functions. These items are regarded as a proud part of
our heritage and indeed history.
Click below to view the various types of silver:
Standards,
Guidons and Colours
Origin of Colours
The origin of the customs of carrying Colours goes back to
the days of early man, who fixed his family badge to a pole and held it aloft in battle
for the dual purpose of indicating his position and acting as a rallying point should the
occasion arise. Medieval chivalry followed the same idea when armorial bearings were
placed on their banners so that these could be seen well above the melee. When armies were
beginning to adopt a system of regimentation at the beginning of the 17th
century each company was allotted a Colour, a custom, which persisted for about a hundred
years.
Standards and Guidons
These have evolved from the banners of the knights of the
Middle Ages. The Standard (a square banner) was then carried by a knight; the Guidon (an
ensign or standard ending with a tail or point, now swallow-tailed) being carried by a
banneret. When a banneret was created a knight the point of his Guidon was cut off, thus
transforming it into a Standard.
Symbolism
Colours have become the symbol of the spirit of a regiment,
for they bear the battle honours and badges granted to the regiment in commemoration of
the gallant deeds performed by its members from the time it was raised. This association
of Colours with heroic deeds has caused them to be regarded with veneration. The fact that
Colours are consecrated before being taken into use, and after service are laid up in
sacred or public buildings, helps to maintain the atmosphere of veneration with which they
are surrounded.
Occasions when carried
Regimental Colours are carried on all ceremonial parades by
all Regiments who have been granted Colours.
The Queen’s Colour is carried only when a guard
is mounted over:
- Her Majesty the Queen, His Royal Highness Prince Philip Duke
of Edinburgh, Queen Elizabeth the Queen Mother, or a member of the Royal Family.
- A governor-general, governor, high commissioner, lieutenant
governor or officer administering the government in his capacity as Her Majesty’s
representative within the area of his jurisdiction.
- A foreign sovereign, the president of a republican state or a
member of a reigning foreign Imperial or Royal Family.
The Queen’s Colour will not be trooped except in
the case of:
- A Guard mounted over Her Majesty The Queen, His Royal Highness
Prince Phillip Duke of Edinburgh, Queen Elizabeth The Queen Mother and members of the
Royal Family.
- A Guard mounted over Her Majesty’s chief representative in
British Dependent Territories.
- A ceremonial parade held in honour of the Queen’s birthday.
- The occasion of Presentation of Colours.
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Queens and Regimental Colours
of The 1st Battalion Jamaica Regiment with two members of the Battalion in
Ceremonial Uniform. |
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Queens and Regimental Colours
of The 2nd Battalion Jamaica Regiment with two members of the Battalion in
Ceremonial Uniform. |
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Queens and Regimental Colours
of The 3rd Battalion Jamaica Regiment with two members of the Battalion in
Ceremonial Uniform. |
Laid up Colours
Old colours are laid up in sacred buildings.
These colours of the various West India Regiments have been laid up in the
Garrison Chapel at Up Park Camp. They can never, under any circumstances,
again be carried on parade.
Allied Regiments
General
1. Allied Regiments develop where mutual interest exist
between two (02) Units or Regiments of different Forces/countries which agree to enter
into an alliance with each other; to co-operate with and assist each other in a more
familiar and distinct manner than would otherwise occur.
2. The mutual interests which promote unions between
Units/Regiments are normally based on shared history (fought together in a war), common
goals and their present and pending working relationship, or, a combination of these
factors.
Process
3. The seed for an alliance is usually sown during the
visit of a Colonel to a host Unit or Regimental Headquarters where a bond of friendship
develops, or, the two (02) Units have had occasion(s) work with each other and a
satisfactory bond develops between the Units.
4. Whatever
the catalyst, one Colonel would write an invitation to the Unit/Regiment with which it
intends to form an alliance and outline its position on the matter. The invitee would then
in writing set out its acceptance of the two Units/Regiments being allied, one with the
other.
5. However, before actual letters are exchanged, some level
of dialogue usually takes place to ascertain that both parties would welcome such a union.
Legality
6. An alliance between two Units of different Forces is
an honourary agreement. The agreement is not legally binding as it does not stem from any
convention, or, rule of law. Although the agreement is established through the exchange of
letters, the transaction remains basically a goodwill gesture founded on good faith,
similar to an agreement sealed by a handshake.
7. However, once an alliance is formed, the status of
relationship changes immediately between the parties. The agreement instantly deepens the
sense of bonding and places certain expectations and obligations on the nature and quality
of the relationship that exists from thereon.
8. It is therefore bad form to ignore one’s Allied
Regiment and allow the relationship to dissipate.
Form
9. The relationship between Allied Regiments is based on a
system of reciprocity which comes into effect in a number of ways:
a. Whenever an opportunity allows for overseas involvement,
it is expected that their Allied Regiment would be favoured.
b. It is customary to extend invitations to one’s Allied
Regiment to functions such as Dinner Nights and commemorative events such as the Victoria
Cross Day activities -whether or not it is likely that the affiliated Unit/Regiment will
he able to attend.
c. In areas of training expertise may be provided or
exchanged as required.
d. Exchanges and attachments of personnel within the
affiliation are encouraged.
Summary
10. The infantry
battalion of the Jamaica Defence Force (collectively referred to as the Jamaica Regiment)
are allied to two regiments overseas – The Staffordshire Regiment (The Prince of
Wales’s) of the British Forces and the 2nd Royal Canadian Regiment of the
Canadian Forces.
11. The concept of Allied Regiments may be described at best
as an informal gratuitous arrangement in which the Units/Regiments participate in any
activity from which they benefit and simultaneously fosters goodwill between them.
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